Casual Relief Teacher (CRT) Classroom Information & Planning Guide | Google Sheets
Ensure seamless classroom handovers and maintain complete continuity of learning with this Casual Relief Teacher (CRT) Classroom Information & Planning Guide for Google Sheets! 29 trackers included! Built specifically for Australian primary and secondary teachers, inclusion teams, and specialist staff, this digital folder allows you to document essential student needs, daily timetables, medical alerts, and specialist subject adjustments in one organised, easy-to-read location.
Whether you are preparing for a planned absence or setting up emergency sub plans, this fully editable template guarantees that relief staff, CRT teachers, and specialist educators have immediate access to vital student profiles and classroom routines.
📥 WHAT’S INCLUDED?
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📋 Central Classroom & Timetable Information:
🕒 Daily Schedule & Timetable: Clear breakdown of lesson blocks, specialist rotations, recess/lunch duty rosters, and bell times.
☎️ Key Contacts & Emergency Procedures: Immediate access to school office contacts, leadership support, first aid officers, and evacuation protocols.
👥 Class Roster & Seating Arrangements: Student lists, grouping structures, and seating plan notes for optimal classroom management.
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🩺 Medical & Health Alerts:
💊 Medication Schedules: Explicit tracking for scheduled office/first aid visits (e.g., timed medication reminders at 12:30 PM or 1:00 PM).
⚠️ Health & Medical Flags: High-priority alerts including Type 1 Diabetes monitoring, absent seizures, and emergency bathroom access notes.
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♿ NCCD & Specialist Adjustments (Art, PE, STEM, Performing Arts):
🎯 Subject-Specific Accommodations: Clear adjustment notes for specialist teachers and CRTs across Visual Arts, PE, Performing Arts, STEM, and Languages.
🧘 Sensory & Regulation Strategies: Documentation for break cards (e.g., 5-minute calm corner breaks with fidget tools), brain break schedules, and self-regulation prompts.
🤝 Peer Groupings & Social Dynamics: Specific guidance on toilet partner systems, positive behaviour management plans (PBL/PBIS), and seating separation instructions.
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📝 End-of-Day Handover & CRT Feedback Log:
📄 Structured feedback sheet for relief teachers to log completed work, absent students, behaviour wins or challenges, and follow-up notes for the classroom teacher.
✨ KEY FEATURES & BENEFITS
🛡️ Inclusive & NCCD-Aligned: Keeps support personnel informed about levels of adjustment (QDTP, Supplementary, Substantial, Extensive) and specific PLP goals.
⚡ Instant Emergency Sub Plan Prep: Share a digital view link or print out a clean handover folder in seconds before leaving your classroom.
🎨 Visual Clarity: Clear tables and colour-coded alert zones make critical safety and medical information easy for relief teachers to spot instantly.
📱 Multi-Device Ready: Accessible on desktop, laptop, iPad, or mobile phone for teachers and specialist staff on the go.
♾️ 100% Customisable & Reusable: Adapt columns, update class lists, and reuse the template year after year.
